Room Reservations

UICOM Room Reservation Procedures

Adapted from: https://chicago.medicine.uic.edu/education/md-student-life/facilities-renovation/conference-study-rooms/room-reservation-procedures/

I. Priorities for College of Medicine room use are as follows:

  1. The regular scheduled classes of the College;
  2. Functions of the Office of the Dean, including committee and staff meetings;
  3. Functions of other departments in the College;
  4. Meetings of student organizations and PEP tutoring sessions
  • Student organizations are allowed to reserve rooms up to three months in advance and can phone 312-996-9030; stop by the Office of Curricular Affairs, room 115 CMWT; or email the Office of Curricular Affairs listserv at COM-OCA@uic.edu and include the following information:
    • Subject: [STUDENT ORGANIZATION] Room Reservation Request 
    • Contact First & Last Name
    • Contact Cell Phone Number
    • Requested Date(s)
    • Requested Beginning and End Time
    • Alternate Date(s)
    • Alternate Beginning and End Time
    • Specific room requirements (AV, microphones, etc.)
    • Anticipated Number of Attendees
    • Will food be served? (if food is served, a garbage can request needs to be submitted by Mary Cronin through Facilities Management)
  • PEP tutoring sessions: tutors are allowed to reserve rooms up to 2 weeks in advance and can phone 312-996-9030; stop by the Office of Curricular Affairs, room 115 CMWT; or email the Office of Curricular Affairs listserv at COM-OCA@uic.edu and include the following information
    • Subject: [PEP TUTORING SESSION] Room Reservation Request 
    • Contact First & Last Name
    • Contact Cell Phone Number
    • Requested Date(s)
    • Requested Beginning and End Time

5. Student study space (study rooms are intended for use by College of Medicine students ONLY)

 UICOM Classrooms and Meeting Space

  • Student study reservation requests may be made ONE DAY IN ADVANCE between 12:30pm and 1:30pm on regular business days by emailing the Office of Curricular Affairs listserv at COM-OCA@uic.edu.
  • Requests for Saturday, Sunday and Monday study rooms may be requested no earlier than Friday afternoon between 12:30pm and 1:30pm.

                    Email requests must include the following information:

  • S
    • Student First & Last Name (Add names of other students)
    • Subject: STUDENT STUDY
    • Cell Phone Number
    • Requested Date (or dates if requesting for the weekend & Monday)
    • Requested Beginning and End Time
  • Confirmations of room reservations will be sent via email by 5:00pm. Only students who receive confirmations should assume that their reservation request has been granted
  • Limited number of rooms available for same day IN-PERSON reservations between 7:30am – 5:00pm in the Office of Curricular Affairs.

       Additional Student Study Options

       No reservation required:

  • 2nd floor Quiet Study Room (220 CMWT)
  • 3rd floor Private Study rooms (310A-K CMWT)
    • available on a first come, first served basis. We ask that students be courteous to others by not leaving their belongings as a way of holding a room when they leave for an extended period of time.
    • these rooms are not soundproof, so please be aware that sound carries in these rooms
  • 4th floor Student Lounge/Kitchenette (420 CMWT) 
  • Edelstone Lounge (Basement CMWT)

      Library of the Health Sciences: 

6. Functions of other colleges of the University;

7. Outside use. Fees may apply. 

Note: Designated quiet study space is CMWT 220 (2nd floor lounge). All other spaces are not designated quiet space, but please be respectful to your colleagues

II. Food and Drink Policy

  • The allowance of food in Learning Center classrooms is a decision to be made by the Curricular Affairs office on a case by case basis. When food is permitted, the room must be cleaned with all garbage removed, and left in working condition by the students, faculty, or staff overseeing the event
  • Spill-proof containers must be used when bringing beverages into all educational areas including the auditorium, the 2 large active learning rooms, the 3rd floor private study rooms, and the 18 small group classrooms